SharePoint for Legal: The Road Ahead

Editor's Notes

1. If we aren’t driving forward than we aren’t changing, and we certainly aren’t embracing change. The only way to continue to innovate, compete and be successful is if we change (it’s a good thing)!
2. KANWAL There are lots of companies and employees that think that flexible working is already here. And in some cases this is true. In many cases, however, all people hear is “working from home”. While this is obviously a key component of what flexible working offers, this simplistic understanding actually misses the point and belittles the true potential of an authentically flexible approach. At its core, genuine flexible working just means being thoughtful about the tasks you have to achieve each day and choosing the most appropriate location from which to accomplish them. This is where the transformation happens, where work no longer is defined by a specific location, but instead is simply an activity, something you do. Flexible working is about being able to be effective regardless of your location; whether that’s at home, in the airport, on the train, in a café, or at a specially designed drop-in office. It’s also about being effective because of your location. It is about being liberated by the cloud services and devices now available, not being constrained by it. You might need to be closer to customers; or you might need space for deep thinking. Flexible working lets you accomplish either with minimal fuss. It is most definitely not an employee perk or HR arrangement made for individuals based on their personal preferences or situation. Organisations that adopt this strategic approach to flexible working will stand a greater chance of success not just because they have changed their culture and objectives to ones that unlock and reward the natural entrepreneurialism of their employees. They will also have addressed the key issue of trust. By focusing on the outcome for the organisation rather than the individual the entire trust dynamic changes, liberating employees and their creativity.
3. KANWAL Our world is rapidly changing – History is the best teacher, so let’s start with this striking picture. This is the convocation of Pope Francis in 2013. [CLICK SLIDE] Here is what Pope Benedict experienced in 2005 No iPads, smartphones w/42 megapixel cameras, or HD videos. [CLICK SLIDE] There is only one cell phone being used to capture the moment – and it doesn’t look modern to us anymore.
4. KANWAL Sixty percent of employees report working with 10 or more people on a day-to-day basis (and one-half of these employees report needing to work with more than 20). The  Corporate  Executive  Board,  “Breakthrough  Performance  in  the  New  Work  Environment,”   http://www.executiveboard.com/exbd-resources/pdf/executive-guidance/eg2013-annual-final.pdf
5. This is just as true for operating systems, browsers, office, and supporting technologies like Lync, Exchange, CRM and so on.
6. It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
7. This is built from Delve Boards, Articles, Microsites, “Blogs”, Documents, and the Office Graph. Reuse building block and controls from Ready-to-Go Portals Integrated into Office365 and your Intranet Open Source of NextGen UX to get you started Industry standard tools Hosted on SharePoint in O365 Client side rendering Java script / CSS/ REST APIs
8. Using the common sync engine for OneDrive and ODFB Release Updated Sync Engine in 2015 Adding Right Click Behavior Introducing Selective Sync Sync Up to 50,000 Files No More 20,000 File Limit Support Up To 10 GB Version Control Will Be Added Delve Integration Will Be Available Support Characters In URL & Longer Paths Sync Files That Are “Shared With Me” Management – Disable External Sharing With Specific Users
9. Using the common sync engine for OneDrive and ODFB Release Updated Sync Engine in 2015 Adding Right Click Behavior Introducing Selective Sync Sync Up to 50,000 Files No More 20,000 File Limit Support Up To 10 GB Version Control Will Be Added Delve Integration Will Be Available Support Characters In URL & Longer Paths Sync Files That Are “Shared With Me” Management – Disable External Sharing With Specific Users
10. A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work. For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
11. A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work. For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
12. It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
13. No change to service applications. Hardware requirements same as SharePoint 2013. Windows Server 2012 R2 or Windows Server 10 Windows Management Framework 3.0 X64 SQL Server 2014 SP1 If going the migration route -
14. It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
15. Zero downtime patching – substantially smaller than previously done. SharePoint 2013 Updates Typically 37 MSI’s with additional language patches Cutting these down to 2 MSIs and 2 Language patches Performance for updates substantially quicker. MinRole makes this easier!
16. Real-time telemetry Advanced data analysis and reporting Real user monitoring
17. It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
18. Compliance across cloud and on-premises Identify, monitor & protect sensitive data through deep content analysis Discover and preserve with eDiscovery Investigate and prove with auditing
19. Plus self service site creation…
20. Plus self service site creation…
21. Plus self service site creation…
22. It is still early. No technical preview for SharePoint 2016 yet. Beta Q4 2015, RTM Q2 of 2016.
23. The advent of the internet, then the web and the ever faster evolution of services and devices have transformed the way people live their lives. We have come an awful long way in the last 40 years. People are connected and embracing technology in incredible ways; they are communicating with friends over Skype, they are playing games online, they are on Facebook, they are streaming movies and music and sharing photos.
24. But in the office people are often tearing their hair out. But over the past few years a nagging sense of doubt has entered many people’s minds about how true the utopian vision of technology as the ultimate liberator is. Some have started to wonder whether the very thing that was supposed to set us free might not have instead ensnared us without truly adding the value it so richly promised.
25. Year after year voicemail use has dropped 8%, with only 14% of people bothering to listen through the entire voicemail message. 38% of video users report increase of improved retention in meetings that use video instead of just voice. 100% of video users say it helps them accelerate decision making. From Forrester TEI - Another interviewed organization described a use case that has resulted in millions of dollars in additional revenue: “Opening an office used to take three to four months. Our latest opening, using Office 365, took 18 days. When we get a grant, we can only start to invoice once we begin to perform work. That means we were losing three months of revenue.” This amounted to nearly $200,000 per month for one office, and five offices were being opened in a typical year.
26. As we think about the last 30 years, Communication inside and outside of the workplace has evolved. First with the phone, then email, the Internet, instant messaging, smartphones/mobile computing devices, and now social apps. The evolution of communications still continues today for both consumers and professionals. We all went from using cell phones and pagers to using email, AOL IM or MSN messenger, and now social apps like Facebook, Twitter, or Instagram. With the consumerization of IT, consumers and professionals still have a strong desire to communicate however tools and applications that they communicate with has changed considerably. They simply want to connect, engage, and interact with their friends, co-workers, partners, customers, and family with the tools for which they are most familiar.
27. A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work. For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
28. A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work. For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
29. A social business is one that recognises that its greatest value is how its people are connected to each other and how in turn they are connected to the people they serve inside and outside the business. It’s one that truly recognises the value of simply bringing people together and giving them an outcome you want them to achieve. Social tools such as Yammer replicate the experience we have in our personal lives with social media and spreads it throughout work. For example, a hamburger chain in the US recently introduced social sharing within the company, empowering local store managers to create and share ideas on how to get customers to spend more at the bar to reverse flagging profits. Soon stores began to put experiments into place. Turnover noticeably improved. Even better, the stores that experimented also reported lower staff turnover. You ask your employees to help you solve a problem, you get them aligned – and it turns out they’re a lot more effective and engaged.
30. In your organization has anyone ever suggested that you only use a percentage of the functionality or a percentage of what’s possible with Microsoft Office 365? How about just one technology like Outlook? Do you think you or your users are using most of the functionality that exists in Outlook today? What about SharePoint? Do you use more than 50% of what’s available in SharePoint? Are they using it at all? Its okay if the answer is no, we don’t use all that Office 365 can provide. No, not all of our users are actively using Office 365 yet. No, not only do I not know all of the things you can do with Outlook or SharePoint but our users definitely aren’t aware of what they could do. What’s not okay is to do nothing about it. To not have a plan for helping your users adopt, understand and leverage the full suite of Office 365 available to them. You should do something about it. That’s why white papers like this exist. To help you and your organization improve. Not all of the features and functions in Office 365 are meant for daily and frequent use, but we bet you can think of some that would make a world of difference if your whole organization adopted their use. How much more value could your organization realize if users universally used 20% more of the robust document management features SharePoint provides? Getting more people to use a technology is important. But so is and getting them to use more of the technology.
31. Pay special attention to the Outlook column. Look at how few scenarios Outlook or email based options are the best way to do things. Now consider your organization – if email is the only actively used aspect of Office 365 you are really missing out!
32. Identify opportunities to help teams improve collaboration.
33. Well Arnold, you are the only one who does so.